Time & Attendance Module - Hexavera | Time & Attendance Module - Hexavera

Time & Attendance Module

Advanced time tracking with flexible shift management, break tracking, overtime calculation, and comprehensive leave management across 50+ countries

Hexavera Time & Attendance tracking system interface with real-time monitoring

The Foundation of Accurate Time Management

Enterprise-grade time tracking that eliminates manual errors and ensures payroll accuracy

By automating time tracking and attendance management, organizations eliminate manual data entry errors, reduce payroll processing time by up to 35%, and ensure compliance with complex labor regulations. The system supports multiple clock-in methods including biometric devices, mobile apps, and web portals, with GPS validation and offline capability for maximum flexibility.

The Time & Attendance Module scales with your organization's needs, starting with fundamental time recording and expanding to sophisticated workforce management capabilities. Whether managing hourly workers, salaried employees, or complex shift patterns, the system adapts to your specific requirements while maintaining accuracy and compliance.

35%
Payroll Time Reduction
99.9%
Time Data Accuracy
50+
Countries Supported
40%
Time Theft Reduction

Core System Capabilities

Multi-method Clock In/Out Biometric, card, mobile, and web portal time recording
Flexible Shift Management Fixed, rotating, split shifts, and compressed work weeks
Automated Compliance Labor law enforcement across 50+ countries
Payroll Integration Direct integration with SAP, Oracle, Workday, ADP

Comprehensive Time Management Features

From basic time recording to advanced workforce optimization

Clock In/Out Management

Multi-method time recording with validation and buddy-punch prevention. Employees can clock in using physical time clocks, mobile devices with GPS validation, biometric readers, or web portals. The system validates clock-in locations, prevents fraudulent time entries, and automatically manages missed punches with supervisor notification workflows.

Supported Methods:

  • Biometric devices (fingerprint, facial recognition)
  • RFID/NFC cards and badges
  • Mobile apps with GPS geofencing
  • Web portals for remote workers
  • Integration with physical access control

Validation Features:

  • Location-based verification
  • Biometric authentication
  • IP address validation
  • Device fingerprinting
  • Photo capture on mobile clock-in

Flexible Shift Definitions

Organizations can create and manage complex work schedules including fixed shifts, rotating shifts, split shifts, and compressed work weeks. The system supports shift templates for easy replication, alternative schedules for different departments, and automatic shift pattern creation based on business requirements. Shift differentials and premium pay rates are automatically calculated based on predefined rules.

Break Management

Comprehensive break tracking ensures compliance with labor laws requiring specific rest periods. The system supports multiple break types (meal breaks, rest breaks, personal time) with different rules for paid vs. unpaid breaks. Automatic break detection identifies when employees should take breaks, and compliance monitoring alerts supervisors to potential violations. Break schedule optimization ensures adequate coverage while meeting employee needs.

Overtime Management

Sophisticated overtime tracking automatically calculates regular overtime, double-time, and special premium rates based on configurable rules. Approval workflows route overtime requests through appropriate managers, while distribution tracking ensures fair allocation of overtime opportunities. The system forecasts overtime costs in real-time and can restrict unauthorized overtime through automated controls.

Leave Management

Complete leave management handles vacation, sick leave, personal time, and statutory holidays with automatic balance calculations and accrual tracking. Employees can request time off through mobile or web interfaces, with approval workflows routing requests based on organizational hierarchy. The system detects scheduling conflicts, maintains leave calendars, and projects future balances for planning purposes. Year-end processing automatically handles carryovers, expirations, and payouts according to company policy.

Clock In/Out Management

Multi-method time recording with validation and buddy-punch prevention.

  • ✓ Card, biometric, and mobile clock-in
  • ✓ Location validation
  • ✓ Missed punch management
  • ✓ Real-time attendance status

Flexible Shift Definitions

Create and manage complex work schedules with multiple shift types.

  • ✓ Fixed, rotating, flexible shifts
  • ✓ Split shift handling
  • ✓ Compressed work weeks
  • ✓ Shift template management

Break Management

Comprehensive break tracking with compliance monitoring and optimization.

  • ✓ Multiple break types (lunch, rest, personal)
  • ✓ Paid vs unpaid tracking
  • ✓ Compliance monitoring
  • ✓ Automatic break detection

Overtime Management

Sophisticated overtime tracking with automatic calculations and compliance.

  • ✓ Multiple overtime rate configurations
  • ✓ Automatic OT calculation
  • ✓ Approval workflows
  • ✓ Regulatory compliance

Leave Management

Complete leave request handling with balance tracking and conflict detection.

  • ✓ Multiple leave types
  • ✓ Approval workflows
  • ✓ Automatic balance calculations
  • ✓ Accrual rule management

Attendance Tracking

Simple yet powerful attendance monitoring with comprehensive reporting.

  • ✓ Daily status monitoring
  • ✓ Late arrival tracking
  • ✓ Early departure recording
  • ✓ Absence pattern analysis

Labor Law Compliance & Payroll Integration

Automated compliance monitoring and seamless payroll connectivity

Global Labor Law Compliance

The system includes pre-configured rules for labor laws in 50+ countries, automatically enforcing requirements for minimum rest periods, maximum working hours, overtime calculations, and break requirements. Real-time compliance monitoring alerts supervisors to potential violations before they occur, while detailed audit reports provide documentation for regulatory inspections.

  • Automatic enforcement of working time directives
  • Rest period and break compliance monitoring
  • Overtime limit tracking and alerts
  • Minor work hour restrictions (where applicable)
  • Comprehensive audit trails for inspections
  • Regular updates for changing regulations

Seamless Payroll Integration

Direct integration with major payroll systems (SAP, Oracle, Workday, ADP) eliminates manual data entry and reduces payroll processing time by up to 35%. The system automatically exports time data with appropriate wage rules applied, including regular hours, overtime, premium pay, and deductions. Exception handling workflows ensure accuracy before payroll processing.

  • Real-time data synchronization
  • Automatic wage rule application
  • Overtime and premium pay calculations
  • Exception handling and approval workflows
  • Audit trail maintenance for compliance
  • Cost center and project code allocation

Quantifiable Business Impact

35%

Reduction in payroll processing time

99.9%

Time data accuracy rate

50+

Countries with pre-configured labor law rules

40%

Reduction in time theft and buddy punching

Transform Your Time Management

Automate time tracking, ensure payroll accuracy, and maintain labor law compliance with Hexavera.

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